Travel & Logistics Administrator

Dubai

Full Time

Website

Company Info

Large organization

200 + Employees

Al Nahiya Group

Job Position  – Travel & Logistics Administrator

Job Details Here

Travel & Logistics

  • Coordinate all necessary international travel, local transport, and accommodation arrangements for personnel travelling to and from offshore, onshore, or international work locations.
  • Ensure that the travel and accommodation of rotational personnel is in conjunction to their rotational pattern.
  • Coordinate and allocate the availability of accommodation and local transportation for field personnel while they are onshore.
  • Organise the flight bookings for all rotational crew as per rotational schedule.
  • Address and respond to all personnel queries related to their travel booking, accommodation and local transportation as appropriate.
  • Coordinate with Operations Administration Coordinator in case of changes to rotational flight bookings and seek approval prior to relevant amendments are finalised.
  • Liaise with booking providers and staff for out of office hours travel and accommodation issues.
  • Coordinate with travel providers to obtain competitive price comparisons prior to travel bookings, negotiate prices where possible to ensure that we are availing the best market rate.
  • Flag possible cost impact/initiative to Operations Administration Coordinator where necessary for further escalation.
  • Coordinate travel arrangement in case of personnel emergencies, which may occur out of working hours as instructed by line manager, HR or senior management
  • Arrange annual holiday flight
  • Day to day local transportation for staff to be managed and provide support for messenger activities as

required.

  • Support new start onboarding and leavers offboarding by assisting in visit visa issuance, travel insurance,

flight bookings, local transport and accommodation as requested by HR team.

  • Ensure to obtain all required travel and accommodation details and documentation from travel requesters

and relevant authorisation prior to processing.

RequirementsAdministration

  • Raise purchase requisitions for personnel logistics in terms of flights, accommodation, and local transport

as per agreed KPIs

  • Good receipt all related purchase requisitions raised on a monthly basis.
  • Provide information to Finance to enable accurate and timely reconciliation of the monthly Travel Credit

Card statement.

  • Excellent interpersonal and communication skills in (written and verbal) in English (E)
  • Customer centric attitude(E)
  • Adaptable, flexible, and positive attitude towards change (E)
  • Good team player with the ability to also work on own initiative (E)
  • Dedicated to promoting a positive image of the company (E)
  • Multilingual/ Arabic Speaker (P)
  • Highly organised and able to manage competing demands (E)
  • Ability to follow operational instructions (E)
  • Ability to work with less supervision and track multiple processes (E)
  • Competent in applying defined systems of work (P)
  • Ensures that important information is shared with employees and others as appropriate (E)
  • Knowledge in advanced computing skills including OS & advanced MS office skills (P)
  • Exceptional organisational skills and ability to liaise with all management level members and external suppliers. (E)

 

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