Documentation Coordinator

Short Description

Ensure completeness of documentation for agent & vendor registration, maintain documentation with candidates and validate & maintain visa authorizations to overseas recruitment agencies.

Job Accountabilities & Activities

– Obtain draft & approved documents from relevant stakeholders and file them physically and electronically in CRM
– Maintain agency files
– Keeping orderly referencing of the filled documents in order to ensure easy retrieval
– Prepare checklists to ensure completeness of documentation
– Manage the approval flow of documents though out the organization
– Ensure proper documentation is available to issue Debit Notes to overseas agencies and follow up on the recoveries
– Manage flow of approvals for visa authorizations and file the approved documents
– File documents such as, job offers, passport copies, visa stamp copies in CRM
– Prepare standard documents that will be used in day to day operations until automated workflows through CRM
– Work with IT & other departments to document CRM work flows

Education & Certifications

Graduate with any major

Required Years of Experience

Fresh Graduate