Human Resources Assistant

Roles & Responsibilities.

1. Recruitment Process

• Getting the requirements from Management.
• Posting job ads and organizing resumes and job applications.
• Writing job descriptions.
• Sourcing, Screening profiles of applicants.
• Coordinating for communication with candidates and schedule interviews.
• Informing applicants about job details such as benefits and conditions.
• Coordinating for final round of interview.
• Preparing offer letter, negotiating on salaries and placing the offer letter.
• Handling terminations.

1. Joining Formalities

• Conduct initial orientation to newly hired employees.
• Handling joining formalities.
• Joining documentation.
• Applying for new visa Application.
• Following up with the PRO for visa application.

1. Trainings & Staff Shuffling

• Scheduling new products training.
• Checking if employees needs refresher training, and arranging it.
• Coordinating with consultants for Hygiene training.
• Following up with vendors for training certificates.
• Preparing schedule for training to be shared to the vendors.
• Processing transfers, making schedules of employee transfer.

1. Payroll.

• Collecting attendance reports from salons and maintaining the reports for the same.
• Processing payroll.
• Calculating vacation leave.
• Answering payroll questions
• Preparing cash commission salaries.
• Ensuring salons are keeping records of compensation off and sick leaves of employees.

1. Reports & Documentation

• Preparing Headcount Report.
• Attendance reports.
• Process documentation and prepare reports relating to personnel activities.
• Preparing new employee files.
• Preparing salary certificates and NOC.
• Maintaining annual leave reports.
• Appraisal reports.
• Gift Card report.

1. Other responsibilities.

• Deal with employee requests regarding human resources issues, rules, and regulations.
• Issuing warning letters, Creating Memo and policies.
• Report to management and provide decision support.
• Properly handle complaints and grievance procedures.
• Coordinating for meetings, trainings and take minutes.
• Coordinating with tailor for staff uniform.
• Checking and applying for name badge and uniforms for new joiners.