Dubai
Company Info
Large organization
200 + Employees
Al Nahiya Group
Table of Contents
Job Position – Travel & Logistics Administrator
Job Details Here
Travel & Logistics
- Coordinate all necessary international travel, local transport, and accommodation arrangements for personnel travelling to and from offshore, onshore, or international work locations.
- Ensure that the travel and accommodation of rotational personnel is in conjunction to their rotational pattern.
- Coordinate and allocate the availability of accommodation and local transportation for field personnel while they are onshore.
- Organise the flight bookings for all rotational crew as per rotational schedule.
- Address and respond to all personnel queries related to their travel booking, accommodation and local transportation as appropriate.
- Coordinate with Operations Administration Coordinator in case of changes to rotational flight bookings and seek approval prior to relevant amendments are finalised.
- Liaise with booking providers and staff for out of office hours travel and accommodation issues.
- Coordinate with travel providers to obtain competitive price comparisons prior to travel bookings, negotiate prices where possible to ensure that we are availing the best market rate.
- Flag possible cost impact/initiative to Operations Administration Coordinator where necessary for further escalation.
- Coordinate travel arrangement in case of personnel emergencies, which may occur out of working hours as instructed by line manager, HR or senior management
- Arrange annual holiday flight
- Day to day local transportation for staff to be managed and provide support for messenger activities as
required.
- Support new start onboarding and leavers offboarding by assisting in visit visa issuance, travel insurance,
flight bookings, local transport and accommodation as requested by HR team.
- Ensure to obtain all required travel and accommodation details and documentation from travel requesters
and relevant authorisation prior to processing.
RequirementsAdministration
- Raise purchase requisitions for personnel logistics in terms of flights, accommodation, and local transport
as per agreed KPIs
- Good receipt all related purchase requisitions raised on a monthly basis.
- Provide information to Finance to enable accurate and timely reconciliation of the monthly Travel Credit
Card statement.
- Excellent interpersonal and communication skills in (written and verbal) in English (E)
- Customer centric attitude(E)
- Adaptable, flexible, and positive attitude towards change (E)
- Good team player with the ability to also work on own initiative (E)
- Dedicated to promoting a positive image of the company (E)
- Multilingual/ Arabic Speaker (P)
- Highly organised and able to manage competing demands (E)
- Ability to follow operational instructions (E)
- Ability to work with less supervision and track multiple processes (E)
- Competent in applying defined systems of work (P)
- Ensures that important information is shared with employees and others as appropriate (E)
- Knowledge in advanced computing skills including OS & advanced MS office skills (P)
- Exceptional organisational skills and ability to liaise with all management level members and external suppliers. (E)
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