Abu Dhabi
Company Info
Large organization
200 + Employees
SeaWorld® Abu Dhabi
Table of Contents
Job Position – Entertainment Assistant
Job Details Here
Job Description
The Entertainment Assistant supports the organization of the department by developing and maintaining systems,tracking and reporting data to ensure an efficient and safe operation of the department and company. TheEntertainment Assistant works with the team as an active participant in achieving artistic goals, ensuring consistentquality, sharing knowledge with the team, leading and supporting production and operation of events/shows whilemaintaining a positive attitude in the workplace, guaranteeing high standards in the delivery of all offerings andpreserving production and execution values across the parks.
Job Scope
- Handles, responds and processes incoming calls and correspondence.
- Drafts letters, e-mails, standard reports and presentations many of which will be based on standard templates.
- Organizes meetings, briefings and department internal events including invitations, room bookings and catering requests.
- In the absence of the Coordinator, takes and distributes meeting minutes.
- In the absence of the Coordinator, raises purchase requests and subsequently follows up on approvals, delivery, payment and ensures closing of purchase orders.
- Keeps the relevant stationery stock for the department and handles stationary requisitions as required.
- Handlesany filing required in the department and ensures the necessary documents and records are updated.
- Processes various departmental forms including leave requests and expense reimbursements.
- Updates any regular trackers, excel sheets or reports.
- Updates any timekeeping/attendance records as required (not including actual scheduling and approvals of overtime etc.)
- Liaises with Maintenance as needed.
- In the absence of the Coordinator, tracks performances/shows according to performance pay system.
- Tracks raised purchase orders and chases workflow approvals.
- Assures passes are granted to suppliers working onsite.
- Requests maintenance work permits.
- Supports Entertainment related corporate and seasonal events as requested by management.
- Types, files and distributes show reports as needed.
- Tracks and reports training records.
- Works as directed.
- Distributes communications to the department as required.
To be considered for this role you will need:
Essential:
- Higher Secondary or equivalent
- Experience in administrative work
- Strong administration skills and knowledge of Word, Excel and PowerPoint
- Proficient in English
Desirable:
- Certificate in administration courses, accounting
- 2 years of experience in administrative work in the entertainment industry
- Finance background, show/event management
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