Qatar
Company Info
Large organization
200 + Employees
Nair Systems
Table of Contents
Job Position – Senior Administrator
Job Details Here
Nair Systems is currently looking for Senior Administrator for our Qatar operations with the following terms & conditions.
Job summary:
• Perform a wide range of administrative and general support duties for the Chief Development and Asset Management Officer – Qatar and Development & Asset Management – Qatar Department, of a highly responsible and often confidential nature.
• Ensure error free documentation and support the activities and the productivity of the department in an effective and efficient manner.
Ideal Capabilities/skills
• 4+ years of experience in Executive Administration.
• Proficient in using MS software and strong computer skills.
Education
Bachelor’s degree in engineering or relevant field.
Interpersonal skills
• Excellent time management and organizational skills
• Strong oral and written communication skills, in both Arabic and English
• Ability to work under pressure whilst maintaining high level or accuracy
Team Player.
Roles & responsibilities
Schedule management
• Handle Chief Development and Asset Management Officer – Qatar’s day to daytime schedule to ensure an efficient time management process and the absence of conflicts.
• Screen and prioritize requests for Chief Development and Asset Management Officer – Qatar’s time.
• Organize meetings and coordinate agendas for Chief Development and Asset Management Officer – Qatar and/or Development & Asset Management – Qatar Department.
• Work closely and effectively with Chief Development and Asset Management Officer – Qatar to keep him/her well informed of upcoming commitments and responsibilities.
Administrative support
• Write and edit minutes, draft and/ or type complex reports and correspondences while ensuring consistency and standardization of formats
• Following up on pending matters with only limited guidance.
• Answer telephone calls and provide relevant information to callers; screen and route calls to appropriate individual
• Place outgoing calls as advised
• Greet and escort visitors to meeting rooms; assist where necessary with any queries they may have
• Research and resolve any administrative issues in department
Travel Logistics
• Coordinate with Travel team to manage travel, transportation and accommodation for Chief Development and Asset Management Officer – Qatar and/or Development & Asset Management – Qatar department to ensure expectations are met
Document control
• Receive, sort and distribute incoming mail for department
• Prepare and arrange distribution of outgoing mail to relevant parties
• Consolidate, maintain and update computerized records of departmental activity to ensure a smooth flow of activities
Other duties
• Perform other duties and responsibilities as needed as well as determine and manage priorities with minimal guidance
Terms and conditions
Joining time frame: 2 weeks (maximum 1 month)
Should you be interested in this opportunity, please send your latest resume in MS Word format at the earliest at nishanthini.suda@nairsystems.com
