Doha
Company Info
Large organization
200 + Employees
Showforce Services Ltd Event Crew, Event Staff and Production & Technical Personnel
Table of Contents
Job Position – Office Assistant
Job Details Here
Role:
- Take a front office role as the initial point of contact for the office for incoming visitors and communications and oversee office administration functions
- HR & Office Administrator
Reports to:
Key responsibilities:
- Manage incoming phone calls in a professional manner and transfer calls to correct extension
- Compile and review a company contact list including email addresses, skype addresses, mobile numbers, and office extensions
- Manage incoming and outgoing post and couriers
- Maintain and monitor stationery and office supplies and coordinate with Finance for the placement of order.
- Provide administrative support including faxing, scanning, and photocopying various documents as required
- Coordinate the maintenance and repair of office equipment.
- Assist & liaise with HR & Office Administrator with different administrative tasks on a regular basis e.g. flight & hotel accommodation inquiries and booking coordination, preparation of travel packs, travel requirement online registrations, employee records and filing, etc.
- Ensure that the reception area is clean and tidy and presents a welcoming atmosphere for visitors to the office.
- Prepare refreshments and food arrangements to serve the Executives, clients, and guests in a professional manner.
- Provide finance support especially in maintaining an updated financial records.
- Any other tasks as reasonably requested by senior management/ Department heads.
- Be available in out of office hours in case of any urgent matters to ensure a flawless support system to the business
Key skills:
- Good working knowledge of MS Office, Excel, Outlook, Teams.
- Good communication skills
- Able to multi-task in a fast-paced environment
- Organized
- Good team player
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