Dubai
Company Info
Large organization
200 + Employees
People Source Placement Services
Table of Contents
Job Position – Administrator
Job Details Here
Company: Confidential ( Semi-Government Company)
Working hours: 2 days off (weekend) 8hours/day
Annual Airfare: Yes (will inform on interview)
Job Description:
1. Assist to prepare presentations on PowerPoint – to be very proficient in MS PowerPoint software.
2. Assist to update monthly NCM contracts in Excel and other Excel-related tasks – to be very
proficient in MS Excel Spreadsheet software.
3. Assist to improve the format and content page for all our SOW/BOQ in the Library.
4. Assist to prepare and maintain the in and out LOG for internal and External Correspondences
5. Assist to prepare /draft MOM, Transmittals, letters etc,.
6. Assist to prepare and maintain the PR, Payment, TE, WO and ERI LOGs
7. Assist to manage all the data in our shared drive
8. Assist to organise and schedule the meetings
9. Follow up on service provider payments and update / create payment schedule
10. Process invoices from DMS and send to the right persons for their signatures and approvals
11. Follow up with Service Provider’s on required documents to process the invoices as per
requirement and recommendation of QS
12. Submit RFP’s and send reminder to finance to process
13. Raise PR’s, Payments, etc.
14. Prepare file notes for review accordingly and follow-up on signatures and approvals
15. Prepare ERI’s and send for review and signatures accordingly, as per the requirement of QS
16. Prepare WO’s as per instructions and send for review and signatures accordingly, as per the
requirement of QS
17. Send updated monthly KPI sheet for approvals and signatures
KEY SUCCESS FACTORS:
1. Good Co-ordination with all the departments
2. Responsibility for a variety of tasks and maintain or manage the updates.
JOB CONTEXT & COMPLEXITY
1. Multi-tasking to meet targeted quality and timeline.
2. Computer software to assist in the monitoring, scheduling and reporting of tasks.
3. Documentation of historical or archived files and drawings for reference.
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Should have bachelor’s degree
Should have 5 to 7 years’ experience in the UAE
Should have worked in the Main Contractor earlier (at least 3 years)
Should have good software skill (Such as Word, Excel, Power point etc.)
Please send only if you have REAL ESTATE COMPANY EXPERIENCE, wont be entertained if without
send CV here: veronica@peoplesource-me.com
Salary: (Please check the job description below and if you have experience as per below, send your CV and please state how much is your salary expectation)
