Dammam
Company Info
Large organization
200 + Employees
Nyazik | النيازك
Table of Contents
Job Position – Administrative Assistant
Job Details Here
Requirements:
- One year experience working in the field.
- Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant.
- Knowledge of office management systems and procedures.
- Strong written and oral communication skills Arabic/English.
- Strong interpersonal, customer service and communication skills.
- Strong computer skills; strong proficiency in Microsoft Office is necessary.
- Diary management skills (this may include making travel and accommodation arrangements).
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multi-task.
- Time Management.
Responsibilities:
- Schedule and coordinate staff and other meetings.
- Prepare communications, such as memos, emails, invoices, reports and other correspondence.
- Write and edit documents from letters to reports and instructional documents.
- Create and maintain filing systems, both electronic and physical.
- Manage accounts and perform bookkeeping.
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
- Providing real-time scheduling support by booking appointments and preventing conflicts.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Screening phone calls and routing callers to the appropriate party.
- Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Anticipate the needs of others in order to ensure their seamless and positive experience.
