Senior Administrator

Job Summary

Serve as the first point of contact for greeting visitors and callers to the office and departments. Perform intermediate administrative duties. Answers and direct incomings telephone calls and takes messages, manages office deliveries, utilizes paging system to locate staff and announce meetings. Sends and sort courier and post, maintain all meeting room schedules and appearance, assists with preparation for special meetings and events, places service calls for building management.

Job Duties

• • Reception/Front of House duties
  • Switchboard Operation
  • Greeting and signing-in visitors
  • Organize meeting room bookings using Outlook.
  • Incoming and Outgoing courier post
  • To assist with the organization of all repair and maintenance of the Office equipment
  • Scanning / Photocopying / Document Collation
  • Manage visitor building car parking
  • Prepare and maintain employee register
  • Typing up meeting notes, minutes and translations
  • Maintain employee contact list with updated details
  • Ensuring the reception area is presentable at all times
  • Following up on Oracle time card submissions
  • Politely answer and direct phone calls to relevant parties
  • Handling the visitor access cards
  • Coordinate office PRO activities
  • Arranging drivers to assign works.
  • Any other ad hoc duties as may be required by the Office Manager

Specific Skills Required

• • Strong written and spoken English
  • Excellent communication skills
  • Strong administration skills
  • Sound knowledge of Microsoft office can use Word, Excel, Outlook
  • Able to prioritize with strong organizational skills
  • Shows Initiative
  • Reliable

Minimum Requirements

• • Minimum 3 years’ experience in the same role

Preferred Qualifications

• • Educated to Secondary Education level, additional qualifications will be highly beneficial.

What We Offer

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business.

We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career.

When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started.

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Job Category Administrative Support / Secretarial

Business Line Geography OH

Business Group Design and Consulting Services Group (DCS)

Country Bahrain

Position Status Full Time

Requisition/Vacancy No. 269542BR

Virtual: Yes

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.